Voice from the organizer [Mr. Kazuya Honda]

I took on the role of chairman three years before the event. From that time on, all I could think about was, ``What can I do as president, what will I leave behind, and what will I be able to pass on?'' The answer we came up with was, ``By leveraging the initiative, team strength, and creativity (new normal ideas) of the team involved in preparation for the event, we can overcome the COVID-3 pandemic in a new way by managing and holding an academic conference.'' , to connect to a new era (With/After Corona era).
　For this reason, the 7th Japanese Society of NP Society (Plenary Society) was held without the support of the management company, with the help of ``the original ideas and action of the planning and management members'' and ``collaboration with the professional (IT engineer) team.'' From concept to planning, preparation, day-of operation, administrative support, etc., we tried to run everything ``handmade'' with all our heart.
　The original plan was to welcome (hospitality) approximately 700 participants to Nagasaki (locally), but due to the COVID-19 pandemic during the event, we had to postpone the event locally. We have decided to change from ``to a hybrid event mainly held online''. However, the Nagasaki-based members (Chairman: Mr. Kazuya Honda, Vice-chairmen: Mr. Yasue Izumi, Mr. Kendai Ito, Planning and Management Committee Chairman: Tomoya Morizuka, Deputy Planning and Management Committee Chairman: Mr. Hayato Takayama) decided to change the method of holding the event. Mr. Kinuyo Tsunozaki (Secretary Director) took a proactive approach and worked together to prepare for the event, with the idea that ``even though it was held online, we wanted people to participate as if they were collaborating in Nagasaki.'' The preparation period was by no means an easy one, but looking back, my fondest memory was having fun while deciding on the event method and considering public relations plans, based on ideas from many supporters. It has become. (For details, please refer to the event report: Available on the website)
　In fact, by carrying out various initiatives (plans), we were able to receive more participants than expected. The results of the post-survey showed that approximately 90% of participants were highly satisfied with their participation in the academic conference. Furthermore, we received many happy comments such as ``I had fun participating until the very end.It was the first time I was able to participate without getting bored'' and ``It was a very good academic conference with a new type of conference format.'' It was a very satisfying meeting.
　I am a nurse working in a clinical setting at a hospital. I was able to lead this event to success thanks to the collaboration with everyone at the National Hospital Organization Nagasaki Medical Center, to which I belong, everyone involved in Nagasaki MICE, and everyone who supported me. I think so. It was also a great experience for me to be able to think about the appeal of Nagasaki from the perspective of the participants.

To sum up our conference in one word, even during the pandemic, we will make full use of IT tools and web distribution systems to increase the sense of fulfillment and satisfaction of presenters, participants, and organizers, and to promote academic development. It can be said that there was also the aspect of a ``grand social experiment'' in an attempt to create a convention style in which people could contribute. I would like to introduce some specific initiatives.
　The association has set its own vision and mission to achieve, and has placed emphasis on making them a reality, considering and implementing highly original plans based on its own management policy. Here I would like to share my thoughts on the public relations plan.

[Management policy]
1. Significant cost reduction
2. Timely and abundant information disclosure from the participants’ perspective
19. Flexible response and thorough infection control measures during the COVID-XNUMX pandemic
4. Management of academic conferences based on data (management based on evidence)
5. Contributing to the development of clinical nurses (NP) and medical/nursing academic conferences, etc., to connect to the next academic conference.
　 Management (exploring the best way to manage academic conferences with and after the coronavirus, evaluating and analyzing the preparation process and implementation, etc.)
6. Streamlining operational tasks to balance clinical practice and preparation for academic conferences
7. Emphasize teamwork and have fun while preparing
8. Always believe in originality and new normal thinking

[Specific public relations plan]
　It is becoming mainstream for academic conferences to be held online, and it is important to enhance the value and originality of academic projects. Through the management of this association, I felt that "spreading value" is an important point to further enhance the association's appeal and ability to attract customers.
　For this reason, this conference aims to make Nagasaki, the birthplace of Western medicine and a city of international cultural exchange, one of the attractions of the venue, so that each participant can feel as if they are actually interacting with Nagasaki online. We actively carried out participatory planning even before the event, so that participants could become more involved. Specifically, we worked to spread images and videos of tourist spots in Nagasaki Prefecture on (1) the society's official SNS and (2) official YouTube to generate interest in Nagasaki Prefecture. In addition, ③ we will collect simple questions that cannot be asked at academic conferences, and we will answer those questions in a radio-style manner, and ④ we will collect videos of support for the conference from Japan and overseas, and regularly distribute the edited videos to participants. We worked to create a virtual space where each participant could play a leading role and interact with each other by broadcasting the event at the actual online learning venue.
　In addition, based on the chairman's desire to ``leave records rather than memories,'' the abstract collection, which is now being made available on the Web, is also published as a booklet.The inside of the booklet also includes pictures of sightseeing spots in Nagasaki, and the envelope for shipping includes Nagasaki City. We have included tourist pamphlets to help you feel like you have actually traveled to Nagasaki.
　The result of this "grand social experiment" was, of course, a great success. I also think that one of our major efforts was that we analyzed the preparation process behind the successful meeting and compiled it into a report. (For details, please refer to the event report: Available on the website)
　As the organizer, we hope that this information will be useful for managing academic conferences in the era of COVID-19.

Nagasaki, where I was born and raised, has many attractions as a tourist destination that I am proud of. In addition, infrastructure that supports academic exchange is being developed, such as Dejima Messe Nagasaki and the opening of the Shinkansen. In fact, I felt that everyone at Nagasaki MICE and the city as a whole were supporting us in inviting and holding an academic conference, and there is actually a lot of support, so please consider inviting or holding an academic conference in the future. I hope that those of you who have done so will take the first step. I also have a new goal: to grow into a person who can host an international academic conference. As a citizen of Nagasaki Prefecture, I hope that one day, Nagasaki will not only be a tourist town, but also a thriving academic exchange town.